Administrative Assistant

We are a construction firm looking for an administrative assistant to provide administrative support to office and field staff. This is a full-time position Monday through Friday 8 am to 5 pm.


Responsibilities:
 

• Perform administrative, office and clerical duties
• Maintain vehicle and equipment hours and service logs
• Track materials for multiple projects
• Review subcontract and project documents
• Assist with basic proposals, including generation of letters and fees
• Assists project manager with project set-up, organization of job information, document preparation and project billings
• Vendor invoice coordination, including purchaser review/approval, coding and submission to accounting
• Procure and maintain all seasonal and permanent employee records
• Assist with internal initiatives related to safety, quality and training
• Other duties may be assigned

• Ability to organize and prioritize multiple projects and tasks efficiently 
• Strong analytical and problem-solving skills
• Perform typing, data entry, and computer applications with a high degree of accuracy and efficiency
• Execute good customer service skills, with the ability to communicate effectively via telephone and e-mail
• Excellent communication skills 

• High School Diploma or Equivalent
• 1 plus years’ related experience in office administration, project coordination