Secondary Receptionist/Administrative Assistant

Employment Status: Full Time
FLSA: Exempt
Department: Administrative
Reports To: Campus Office Manager
Supervises: N/A
Relates To: Administration, Faculty, Parents, Students, and Community

Position Description: The Secondary Receptionist/Administrative Assistant is expected to uphold the vision, mission and values of Bracken Christian School while performing general administrative functions of the organization, as well as providing support to secondary and administrative staff and faculty. This position is the first point of contact for parents, students, and visitors in the administration and secondary school building, thus requiring high levels of organizational effectiveness, communication, and key-record keeping skills, as well as coordination amongst the other school departments.

Qualifications:

Education/Certification: 

• High school diploma

Experience: 

• Previous administrative support experience 

• Strong Christian faith and personal testimony

• Prior Christian school experience

• Proven track record of advanced administrative capabilities

Skills:

• Knowledge of current office and business management practices

• Knowledge of Google Workspace and school management systems (FACTS)

Adept multitasking, organizational, interpersonal, and professional skills to include critical thinking, attention to detail, and process management
 

Major Responsibilities and Duties:

• Receive and direct incoming calls, take reliable messages, and route to appropriate staff

• Manage gate and front desk security for all visitors and parents using the Raptor security system

• Greet and direct campus visitors; assist parents in checking students in and out of school; maintain visitor log and issue visitor passes

• Record student absences, tardies, and run special reports in the school management systems (FACTS)

• Act as Lead Substitute Coordinator for the campus using the Red Rover system; coordinate substitute teachers for all secondary teachers and assist in the coordination of elementary substitutes as needed; process monthly substitute pay reports; prepare secondary substitute teacher packets

• Assist with the receipt and distribution of student materials, including homework requests

• Provide clerical assistance as needed

• Maintain confidentiality

• Maintain inventory of kitchen supplies and inform purchasing of anything needed

• Assist teachers with various administrative needs

• Maintain open lines of communication with different departments throughout the school

• Other duties as requested

    Working Conditions: 

• Frequent standing, walking, stooping, bending; occasional lifting and carrying 25-30 lbs.